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File #: 3035-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/29/2018 In control: Public Utilities Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Finance and Management Director to establish a contract with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage; and to authorize the expenditure of $704,253.90 from the Sewerage Operating Fund. ($704,253.90)
Attachments: 1. ORD 3035-2018 Financial Coding, 2. ORD 3035-2018 Information, 3. ORD 3035-2018 Bid Tabulation, 4. ORD 3035-2018 Fleet Approval
Explanation

BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage. This equipment will be used by the Sewer Maintenance Operations Center for maintaining and cleaning manholes and sewer lines throughout the city. This purchase was approved by Fleet Management and will replace Brass Tags #23012 and #23013.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009983). Thirty-seven (37) bidders (3 MBE, 2 MBR, 32 MAJ) were solicited and eight (MAJ) bids were received and opened on October 11, 2018. After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items on the alternate bid to Best Equipment Inc. in the amount of $704,253.90 as the most responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Best Equipment Inc. Vendor#007016, CC#35-1097778, expires 10/11/20

FISCAL IMPACT: $704,253.90 is required for this purchase.

$0.00 has been spent in 2018.
$0.00 was expended in 2017.
$0.00 was expended in 2016.


Title

To authorize the Finance and Management Director to establish a contract with Best Equipment Inc. for the purchase of two (2) Sewer Combination Machines for the Division of Sewerage and Drainage; and to authorize the expenditure of $704,253.90 from the Sewerage Operating Fund. ($704,253.90)


Body

WHEREAS, the Purchasing Office opened formal bids on October 11, 2018 for the purchase of two (2) Sewer Combination Machines; and

WHEREAS, the Division of Sewerage and Drainage recomme...

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