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File #: 2908-2018    Version: 1
Type: Ordinance Status: Passed
File created: 10/15/2018 In control: Judiciary And Court Administration Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Municipal Court Clerk to modify a contract with CourtView Justice Solution, Inc. for the purchase of software maintenance and support services in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $70,970.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($70,970.00)
Attachments: 1. CourtView Sole Source Letter, 2. CourtView Quote 2019, 3. 2908-2018 CourtView

Background: This ordinance authorizes the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify and extend the existing contract with CourtView Justice Solutions, Inc. (“CJS”) for an additional three (3) months for the continuity of the support services. The additional time is necessary, to complete the negotiations for the new CourtView Justice Solutions contract.

Ordinance 0422-2012 authorized Municipal Court Clerk to enter into a thirty-six (36) month contract with four (4) consecutive twelve (12) month renewal options with CJS for the purchase of maintenance, support, professional and optional services for the Franklin County Municipal Court Case Management System. This legislation was established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

Bid Information:
Pricing was negotiated between CJS and the Municipal Court Clerk. Discounts were received for maintenance, support and software. CJS is the sole source supplier of CourtView software maintenance and support services. The case management system is proprietary in nature.

Ordinance: 0422-2012; EL013073; $337,524.00
Ordinance: 1809-2012; EL013637; $63,871.00
Ordinance: 0221-2013; EL013968; $191,613.00
Ordinance: 2439-2013; EL014961; $65,148.00
Ordinance: 0301-2014; EL015376; $195,446.00
Ordinance: 1443-2014; EL015990; $154,697.00
Ordinance: 2489-2014; EL016363; $76,802.00
Ordinance: 0574-2015; EL016767; $214,380.00
Ordinance: 1351-2015; EL016929; $4,300.00
Ordinance: 2685-2015; EL017650; $81,567.50
Ordinance: 0348-2016; PO003581; $198,202.50
Ordinance: 2460-2016; PO031412; $67,388.75
Ordinance: 0201-2017; PO048004; $31,000.00
Ordinance: 0201-2017; PO051689; $202,166.25
Ordinance: 0457-2017; PO051816; $16,075.00
Ordinance: 0701-2017; PO056354; $1,850.00
Ordinance: 1413-2017; PO066878; $61,302.00
Ordinance: 2316-2017; PO091066; $69,578.25
Ordinance: 0307-2018; PO066878; $208,734.75

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