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File #: 3165-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/6/2018 In control: Public Service & Transportation Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2018 project; to authorize the expenditure of up to $250,000.00 for the project from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($250,000.00)
Attachments: 1. 3165-2018 Legislation Template.pdf
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with M P Dory Company for the Roadway Improvements - Guardrail and Fence Repair 2018 project.

The contract work includes restoring accident-damaged guardrail and fence, replacing deteriorating structures, installing new structures, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.

Estimated quantities were used for each line item on the bid. This is done to establish a price for each line item as it is unknown what will be damaged or need repaired in the upcoming year. The bid documents contained a special provision allowing the contract amount to be increased or lowered to the budgeted amount of $250,000.00 for this contract. The contract for this project will be fixed at $250,000.00.
The estimated Notice to Proceed date is December 28, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on November 6, 2018, and tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
M P Dory Company $232,854.50 Columbus, Ohio Majority

Award is to be made to M P Dory Company as the lowest responsive and responsible and best bidder for their bid of $232,854.50.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against M P Dory Company.

2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for M P Dory Company is CC004709 and expires 12/28/2019.

3. PRE-QUALIFICATION STATUS
This contract is bid as a service contract, not as a construction contract. Pre-qualification is not required for non-construction contracts.

4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repai...

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