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File #: 3185-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/8/2018 In control: Technology Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Director of Technology, on behalf of the Departments of Public Utilities and Human Resources, to enter into a contract with Cornerstone OnDemand, Inc. for annual hosting fee services; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $183,266.28 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($183,266.28)
Attachments: 1. 3185-2018 Cornerstone Renewal Quote, 2. 3185-2018 Cornerstone renewal document, 3. 3185-2018 EXP, 4. Cornerstone Sole Source Vendor Letter - 2018, 5. Sole Source Form Ord. 3185 - 2018 Cornerstone
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU) and the Department of Human Resources (DHR), to enter into a contract with Cornerstone OnDemand, Inc., in the amount $183,266.28 ($30,231.37 for DPU’s portion and $153,034.91 for DHR's portion) for the city's learning management system (LMS) annual hosting fee with the term period of 12/16/2018 through 12/15/2019. The original contract was first authorized under ordinance 2490-2015 passed by City Council on December 7, 2015 (EL017777) and most recently under the authority of Ordinance No. 2833-2017, passed on November 20, 2017 through purchase order PO095693.

The city's Learning Management Software System (LMS) is a proprietary system from Cornerstone OnDemand, Inc., as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
In 2016 and 2017 the Department of Technology (DoT) legislated $210,150.00 and $163,526.00 respectively, on behalf of the Departments of Public Utilities and Human Resources, for the learning management system annual hosting fee services. This ordinance (2018) will provide funding for DPU’s annual hosting fee in the amount of $30,231.37 and $153,034.91 for Citywide DHR's annual hosting fee for a total amount of $183,266.28, from the Department of Technology, Information Services Operating fund. Funds were budgeted within DoT's 2018 budget to cover this expenditure.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: Cornerstone OnDemand, Inc. CC#: 13-4068197 Expiration Date: 08/26/2018
DAX Vendor Account #: 000683

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