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File #: 3197-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/9/2018 In control: Technology Committee
On agenda: 12/3/2018 Final action: 12/6/2018
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for various City Departments including the Department of Technology for maintenance and support services from Prime AE Group, Inc., a dealer of Hyland OnBase Software, utilizing a State of Ohio, State Term Schedule; to authorize the expenditure of $102,709.19 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($102,709.19)
Attachments: 1. 3197-2018 EXP, 2. OnBase STS Cover Page, 3. OnBase Hyland Pricelist Maintenance, 4. OnBase COC Annual Maintenance 2018-19
Explanation

BACKGROUND:
This legislation will authorize the Director of Finance and Management, on behalf of the Department of Technology, for various departments (Building and Zoning Services, the Health Department, Public Utilities, Public Service, Department of Development and the Department of Technology), to establish a purchase order with Prime AE Group, Inc., a dealer of Hyland OnBase Software, utilizing a State of Ohio, State Term Schedule (STS033), # 533272-3-6, expiration date 3/31/2021, for maintenance and support for the coverage term period of January 1, 2019 to December 31, 2019, at a total cost of $102,709.19. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts. The agreement was most recently renewed by Ordinance No. 3088-2017, passed December 11, 2017, establishing purchase order (PO112195).

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology services.

CONTRACT COMPLIANCE:
Vendor: Prime AE Group, Inc.; C.C #: 26-0546656; Expiration Date: 09/21/2019
DAX Vendor Acct. #: 002102

FISCAL IMPACT:
In 2016 and 2017 the Department of Technology legislated $319,116.27 and $89,750.38 with Prime AG Group, Inc. for system implementation, software licenses, professional services, and maintenance and support services. The total cost for the services identified within this ordinance (2018) is $102,709.19. Funds have been identified and are budgeted within the Department of Technology ( direct charge agencies budget), Information Services Division, Information Services Operating Fund.

Title

To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for various City Depar...

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