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File #: 3268-2018    Version: 1
Type: Ordinance Status: Passed
File created: 11/16/2018 In control: Finance Committee
On agenda: 12/10/2018 Final action: 12/13/2018
Title: To authorize the Finance and Management Director to establish various purchase orders for unleaded and ethanol based fuel on behalf of the Fleet Management Division, with Lykins Oil Co. and Benchmark Biodiesel Inc., per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $300,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($300,000.00)
Attachments: 1. Ord 3268-2018 Legislation Template
Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for bulk unleaded fuel on behalf of the Fleet Management Division with Lykins Oil Co. and Benchmark Biodiesel Inc. pursuant to the terms of conditions of previously established Universal Term Contracts established by the Purchasing Office. These fuels are needed in order to fuel vehicles used by various Departments.

Lykins Oil Co., CC# 31-1452295, Vendor# 0054203; PA002884 expires 3/31/2020 [Unleaded Fuel UTC]
Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA002885 expires 3/31/2020 [Ethanol UTC]

These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: This ordinance authorizes an expenditure of $300,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for unleaded fuel and ethanol. For 2018, the Fleet Management Division budgeted $5.6 million for unleaded fuel and ethanol. In 2017, the Fleet Management Division expended $4 million for unleaded fuel and ethanol. Thus far in 2018, the Fleet Management Division has expended $3.4 million

Emergency action is requested to ensure an uninterrupted supply of fuel for city vehicles and equipment.

Title
To authorize the Finance and Management Director to establish various purchase orders for unleaded and ethanol based fuel on behalf of the Fleet Management Division, with Lykins Oil Co. and Benchmark Biodiesel Inc., per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $300,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($300,000.00)

Body

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded fuel and ethanol for use by various City ...

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