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File #: 0062-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/21/2018 In control: Housing Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the Director of the Department of Development to renew existing contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018, including modifying the renewal contracts to add additional funds in order to provide services through the contract completion date if necessary; to authorize the expenditure of up to $1,000,000.00 in the Land Management Fund for these renewals; and to declare an emergency. ($1,000,000.00).
Attachments: 1. ORD0062-2019 2018-12-21 Land Mowing contract mods
Explanation
BACKGROUND: This legislation authorizes the Director of Development to renew existing contracts approved in Ordinances 0554-2018, 0555-2018, and 0556-2018 and authorizes the expenditure of up to $1,000,000 for these renewals. If funding remains after the establishment of each renewal contract, it may be necessary to modify the renewal contract to add additional funds until the $1,000,000 is encumbered in order to provide services through the contract completion date of March 31, 2020.

Services provided by these contracts include trash and debris removal from structures, cleaning and abatement of vacant lots, boarding structures, graffiti removal, tree services, and similar work in the City’s Land Bank program

The companies below responded to an Invitation to Bid (RFQ-007624 and/or RFQ-007628) and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources, and qualifications. The bids documents allowed the establishment of a one year contract with an option to extend an additional year. Contracts were established in 2018 with the following contractors:

Ordinances 0554-2018 and 0555-2018
BCN Real Estate Holdings, LLC
Byrd Management Service Co., LLC
CleanTurn International, LLC
Consolidated Services & Management
DDJ's Lawncare Service, LLC
Ibar Home Maintenance
Lawn Appeal Ohio, LLC
Mowtivation Lawn Service
Quality Lawn Care T.A.M.
Rich Enterprise
Roots Unlimited, LLC
Shining Company
Truckco, LLC
Yah's Construction, LLC

Ordinance 0556-2018
Central Community House
Franklinton Rising
Friends of the Hilltop
Homes on the Hill
Metropolitan Community Services - TOUCH
St. Stephen's Community House

EMERGENCY JUSTIFICATION: Emergency action is requested in order to continue to provide vital program services without interruption.

FISCAL IMPACT: Funds for these contract extensions are available in the Land Management Fund ($1,000,000).

Title
To authorize the Director...

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