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File #: 0254-2019    Version: 1
Type: Ordinance Status: Passed
File created: 1/15/2019 In control: Finance Committee
On agenda: 1/28/2019 Final action: 1/31/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Preformed Thermoplastics with Ennis-Flint; to authorize the expenditure of $1.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Preformed Thermoplastics with Ennis-Flint. The Division of Traffic Management is the primary user for High Skid thermoplastic materials. Thermoplastic pavement marking materials and supplies are used to mark roadways of turn lanes, bike routes, and other road markings. The term of the proposed option contract would be approximately three years, expiring 12/31/2021, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 27, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010888). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Ennis-Flint, Inc., CC# 010135 expires10/10/2019, Items# 20-90, 92-94, $1.00
No bids were received on Items# 1-19 and #93; these items will be requested through a bid process on an as needed basis by the Agency.

Total Estimated Annual Expenditure: $75,000, Division of Traffic Management, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that thermoplastic materials are available for procurement.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain ...

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