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File #: 0111-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/27/2018 In control: Technology Committee
On agenda: 2/11/2019 Final action: 2/13/2019
Title: To amend Ordinance No. 2008-2018 to correct the vendor name from Key Tracer Systems, Inc. to Real Time Networks, Inc., dba Key Tracer Systems, Inc., as the authorized vendor for the provision of the software maintenance support and extended warranty services; to authorize the Auditor Certificate associated with the ordinance to be utilized with Real Time Networks, Inc., dba Key Tracer Systems, Inc., in accordance with sole source procurement provisions of the Columbus City Code; and to declare an emergency. ($0.00)
Attachments: 1. Vendor Letter - Rebranding Info
Explanation
BACKGROUND:
This legislation will authorize the amendment of Ord. No.#: 2008-2018 (Auditor's Certificate: ACPO003361), passed on July 23, 2018. There was an error on Ord. No. 2008-2018 between the named vendor, federal identification number (F.I.D.) and the DAX vendor account number which is being corrected via this ordinance. Ordinance No. 2008-2018 incorrectly authorized the wrong vendor: Key Tracer Systems, Inc. (FID#: 98-0620985; DAX vendor account no. #011017) in the legislation. The correct vendor: Real Time Networks, Inc. dba Key Tracer Systems, Inc. (FID#: 98-1220062; DAX vendor account no. #020066) should be the authorized vendor for the provision of the software maintenance support and extended warranty services for this contract.

After the passage of Ord. No. 2008-2018 and during the contract/purchase order process, the vendor Real Time Networks, Inc. dba Key Tracer Systems, Inc. notified the City of Columbus, Department of Technology that the company had undergone a corporate rebranding to create a new corporate identity. Due to this rebranding name and federal identification number change it required an ordinance to correctly apply the auditor certificate (ACPO003361) previously authorized by ordinance: 2008-2018 to reflect the correct vendor name in order to utilize the funds.

This ordinance requests approval to continue services provided by Real Time Networks, Inc. dba Key Tracer Systems, Inc., in accordance with sole source procurement provisions of Chapter 329 of Columbus City Code. It has been determined that Real Time Networks, Inc., dba Key Tracer Systems, Inc., is the sole source of software maintenance support and extended warranty services and does not utilize re-sellers for this purpose.

EMERGENCY:
Emergency action is requested to immediately amend Ord. No. 2008-2018 (ACPO003361) and to expedite authorization of the contract/ purchase order from the correct supplier, Real Time Networks, Inc. dba Key Tracer Systems...

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