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File #: 0949-2019    Version: 1
Type: Ordinance Status: Passed
File created: 3/28/2019 In control: Finance Committee
On agenda: 4/29/2019 Final action: 5/2/2019
Title: To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Small Electric Motors with Grainger and GD Supply; and to authorize the expenditure of $2.00 from General Budget Reservation BRPO001107. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Small Electric Motors with Grainger and GD Supply. The contracts for Small Electric Motors will be used city wide for all departments and divisions. Small Electric Motors and associated parts are used to purchase, rebuild and replace any motors under 50 HP. The term of the proposed option contracts would be approximately three (3) years, expiring May 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 21, 2019. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ011225). Five (5) bids were received. Three bidders were deemed non-responsive due to not completing catalog discount information.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Grainger, CC#007170 expires 3/21/2021, Accepted Manufactures: A.O. Smith, Baldor, Bell & Gossett, Century, Dayton, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Siemens, Square D, and WEG, $1.00.

GD Supply, CC#004708 expires 3/20/2021, Accepted Manufactures: Allen Bradley, A.O. Smith, Baldor, Bell & Gossett, Century, Emerson, Fasco, Franklin, General Electric, Genteq, Leeson, Lincoln, Marathon, Reliance, Siemens, Universal, US Electric, White-Rodgers, WEG and Westinghouse, $1.00.

Total Estimated Annual Expenditure: $40,000.00, City Wide users.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Sea...

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