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File #: 1069-2019    Version: 1
Type: Ordinance Status: Passed
File created: 4/10/2019 In control: Public Utilities Committee
On agenda: 5/13/2019 Final action: 5/15/2019
Title: To authorize the Director of Public Utilities to renew an existing professional services agreement with Advanced Engineering Consultants, LTD for the DOSD HVAC and Air Purification System Replacement Project; and to authorize the expenditure of up to $516,000.00 from the Sanitary Sewer General Obligation Fund. ($516,000.00)
Attachments: 1. Ord 1069-2019 17. Director's Legislation Information Sheet (1-23-2019), 2. Ord 1069-2019 5. Sch 2A-1 New Utilization Form, 3. Ord 1069-2019 DAX Financial DOSD HVAC Renewal #1

1. Background: This legislation authorizes the Director of Public Utilities to renew (Rn #1) an existing professional engineering agreement with Advanced Engineering Consultants (AEC), LTD for the DOSD HVAC and Air Purification System Replacement Project, CIP 650265-100100 for the Division of Sewerage and Drainage. This project has performed preliminary engineering and cost estimating for several units at multiple facilities. There have been four HVAC units authorized for design and creation of bid packages and additional preliminary engineering has been authorized for 6 more units. There will also be a study performed that will provide a condition assessment and probable construction costs for all of the units at all four facilities. Future work/renewals will include investigation and prioritization of units for future replacement, additional detailed design and bid packages, and services during construction.

Planning Area: 99 Citywide

Project Modification Information:
1.1 Amount of additional funds to be expended: $516,000.00

Original Contract $ 400,000.00
Renewal 1 (current) $ 516,000.00
Renewal 2 (expected 2020) $ 516,000.00
Renewal 3 (expected 2021) $ 578,000.00
Renewal 4 (expected 2022) $ 277,000.00
CONTRACT TOTAL $2,287,000.00

1.2 Reasons additional goods/services could not be foreseen:
Renewal No. 1 is for additional task order work used primarily to perform preliminary engineering studies to prioritize which units to design next, develop additional HVAC bid packages, and perform services during construction. There will be three additional renewals.

1.3 Reason other procurement processes are not used:
The funding provided by this contract renewal is for continuation of the existing work of the contract. The work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire th...

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