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File #: 1748-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/19/2019 In control: Public Utilities Committee
On agenda: 7/22/2019 Final action: 7/25/2019
Title: To authorize the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc. for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project; for the Division of Water; to authorize a transfer and expenditure up to $1,450,018.00 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($1,450,018.00)
Attachments: 1. ORD 1748-2019 Information, 2. ORD 1748-2019 Utilization, 3. ORD 1748-2019 map, 4. ORD 1748-2019 Funding
Explanation

1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Ribway Engineering Group, Inc. for the Dublin Road Water Plant Misc. Improvements - Basin Clarifier Rehab. Project, Capital Improvements Project No. 690278-100005, Division of Water Contract No. 2199.

The overall project consists of design and construction of improvements to the clarifier and flocculation equipment at the Dublin Road Water Plant.

Work performed to date includes field inspection/condition assessment and preliminary design services.

Renewal No. 1 (current) will provide detailed design services including preparation of construction contract documents for the improvements recommended in the Preliminary Design Report (PDR).

Since the Dublin Road Water Plant serves multiple communities across Columbus the planning area is “99 - City wide”.

1.1 Amount of additional funds to be expended: $1,450,018.00
Original Agreement Amount: $ 556,700.00 (PO107378)
Renewal 1 (current): $1,450,018.00
Total (Orig. + Renewal 1) $2,006,718.00
Renewal 2 (future): $1,400,000.00 (estimate)
$3,406,718.00

1.2. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed. Delaying the project would also increase potential for failure of the aging equipment. This contract renewal was anticipated and explained in original Ordinance No. 0195-2018.

1.3. How cost of renewal was determined:
The Consultant prepared an estimate based on the scope of work for the remainder of services during construction. City Project Manager and associated staff reviewed and approved these cost summaries.

2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT...

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