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File #: 1829-2019    Version: 1
Type: Ordinance Status: Passed
File created: 6/26/2019 In control: Technology Committee
On agenda: 7/15/2019 Final action: 7/17/2019
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing a State of Ohio, State Term Schedule, with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services; to authorize the expenditure of $118,789.00, from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($118,789.00)
Attachments: 1. STS - 534530 - CDWG, 2. 1829-2019 EXP, 3. 1829-2019 CoC_CDW_EMC VNX Support Renewal - 06.20.19, 4. 1829-2019 CoC_CDW_EMC Isilon Addition- 06.20.19
Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order utilizing a State of Ohio, State Term Schedule - STS-033, #534530, with an expiration date of November 18, 2019 with CDW Government, LLC for the purchase of EMC hardware and software maintenance and support services. The EMC hardware and software support services are needed for the City’s backup storage area network (SAN). The most recent contract was authorized through ordinance number 1788-2018 passed by the Columbus City Council on July 16, 2018 through the following PO's: PO132591, PO132597 and PO132613. The coverage term period for the EMC hardware support services, in the amount of $42,684.10 is from August 1, 2019 to July 31, 2020 (see 1829-2019 CoC_CDW_ EMC VNX Support Renewal). The coverage term period(s) for the EMC software support services, in the amount of $76,104.90 has various term period dates by item as reflected on the attached quote document (see 1829-2019 CoC_CDW_ EMC Isilon Addition). The total cost associated with this legislation is $118,789.00.


EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

FISCAL IMPACT:
In the years 2017 and 2018 the amounts of $354,914.91 and $225,586.58, respectively were legislated by the Department of Technology (DoT) for EMC hardware and software maintenance and support services. The total cost this year (2019) associated with this legislation for EMC hardware and software maintenance and support services is $118,789.00. Funds totaling $118,789.00 for this purchase were identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.


CONTRACT COMPLIANCE NUMBER:
Vendor: CDW Government, LLC; F.I.D#/C.C#: 36-4230110; Expirati...

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