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File #: 1963-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/8/2019 In control: Finance Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Finance and Management Director to enter into a contract for with Coupa, Inc. for the continuation of hosted software solutions and professional services related to the Aquiire Marketplace; to waive the competitive bidding requirements of Chapter 329 of the City Code; to authorize the expenditure of $188,000.00 from the General Fund; and to declare an emergency ($188,000.00).
Attachments: 1. Aquiire-Vinimaya Legislation - 1963-2019.pdf, 2. Ord 1963-2019 - Waiver Form.pdf
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a contract for the option to purchase the software services of Aquiire Marketplace, with Coupa, Inc. This contract is for one year, with two one-year renewal options. The Aquiire Marketplace is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 300 contracts in the electronic catalog, with over 4 million distinct items. The electronic catalog aggregates catalog content from City contracts and externally manages the content for a single site

The original contract was with Vinimaya, Inc., who was recently purchased by Coupa, Inc. Coupa now owns the rights to the software Aquiire Marketplace which was originally awarded through a bid waiver. The Finance and Management Department, Purchasing Office, respectfully requests a waiver of the competitive bidding provisions of the Columbus City Codes to continue the City’s contractual relationship with Coupa, Inc. The term of the proposed contract will be one year, with two one-year renewal options, dependent upon City Council approval of funding. The waiver is requested since the Aquiire Marketplace software has the only known catalog with real time search capability of vendor’s online catalogs. Also to continue functionality and compatibility with the City’s current financial planning systems. Upon completion of the financial planning system upgrade and the end of this current contract with Coupa Inc., an opportunity exists for a Request For Proposal (RFP) for future catalog services.


Coupa, Inc, CC#030001 expires 6/26/2021, $188,000.00

Total Estimated Annual Expenditure: 188,000.00, Division of Finance and Management, primary user.

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because t...

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