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File #: 2092-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/18/2019 In control: Finance Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pole Line Hardware with Wesco Distribution, Inc.; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pole Line Hardware with Wesco Distribution, Inc. The Division of Power is the sole user for Pole Line Hardware. These items are used for electrical distribution equipment provided by the Division of Power. The term of the proposed option contract would be approximately 3 years, expiring May 31, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 30, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ012041). One bid was received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

Wesco Distribution Inc., CC#251723345 expires July 25, 2020, award for Price Lists from Pole Line Hardware Manufacturers: MacLean Power Systems, Hubbell Power Systems, and Preformed Line Products, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Power, the sole user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Pole Line Hardware is required to keep electrical distribution equipment functioning

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expe...

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