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File #: 2078-2019    Version: 1
Type: Ordinance Status: Passed
File created: 7/16/2019 In control: Technology Committee
On agenda: 7/29/2019 Final action: 7/31/2019
Title: To authorize the Director of the Department of Technology to enter into a contract with Harris, Mackessy & Brennan, Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project; and to authorize the expenditure of $217,500.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund. ($217,500.00)
Attachments: 1. 1-CBUS COBOL Payroll RFSQ HMB Response Final, 2. 2078-2019 EXP, 3. RFSQ_COBOL_Resource.v1.0 rgc
Explanation

BACKGROUND:
This ordinance authorizes the Director of Technology to enter into a contract with Harris, Mackessy & Brennan Inc. (HMB) to provide consulting COBOL and ERP/Payroll Expert Services for the Department of Technology (DoT) to augment current payroll staff so that DoT can dedicate more resources to the Auditor’s payroll project, for a total of 1,500 hours at a fixed rate of $145.00 per hour. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities. The total cost associated with this ordinance and contract will be $?217,500?.00. The term of this contract will be for one (1) year from the date of a certified purchase order from the City Auditor’s office.

The City of Columbus, Department of Technology (DoT) is providing data mapping services to the Auditor’s office in support of their payroll project. This project, which will take place over several months, involves the replacement of the city’s current payroll platform. To help ensure that DoT’s payroll staff have available bandwidth to dedicate towards data mapping activities, the Department of Technology solicited requests for statements of qualification (RFSQ012765) for staff augmentation to provide assistance with current payroll activities. On July 9, 2019 at 11:00 a.m., statements were received via the procurement portal. Harris, Mackessy & Brennan Inc. (HMB) was the only respondent at $145 per hour for professional staff augmentation. This contract includes the option to renew for one (1) additional one (1) year term period, subject to mutual agreement and approval of the proper City authorities. The respondents were as follows:

Harris, Mackessy & Brennan Inc. (HMB): $145/hour

Harris, Mackessy & Brennan Inc. (HMB) will be involved in all aspects of the current payroll support activities including: COBOL programming, documentation, and operational management.

CONTRACT COMP...

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