City of Columbus - File #: 2465-2019

• File #: 2465-2019
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/17/2019
• In control: Technology Committee
• On agenda: 10/7/2019
• Final action: 10/10/2019
• Title: To authorize and direct the City Auditor to appropriate and transfer $340,391.93 from the Special Income Tax Fund to the Information Services Taxable Debt Fund; to authorize the Director of the Department of Technology to enter into contract with Harris and Heavener Excavating, Inc. for the installation of fiber optic cabling at nineteen locations to continue linking together the city’s fiber optic pathway; to authorize the expenditure of $1,003,629.03 from the Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($1,003,629.03).

Date	Ver.	Action By	Action	Result
10/10/2019	1	CITY CLERK	Attest
10/9/2019	1	MAYOR	Signed
10/7/2019	1	COUNCIL PRESIDENT	Signed
10/7/2019	1	Columbus City Council	Approved	Pass

Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Harris and Heavener Excavating, Inc. to install fiber optic cabling at nineteen (19) locations throughout the city. These locations include: E. 25th Avenue Alternate Entry; Broad at Grant Pedestal Expansion; Fire 5 on McNaughten to CTSS; Fire 6 on Maple Canyon; Fire 12 on Sullivant; Fire 13 on Arcadia to CTSS; Fire 17 on W. Broad to CFN; Fire 18 on Cleveland to CTSS; Fire 19 on High to CFN; Fire 21 on Main to CTSS; Fire 22 to CTSS; Fire 23 on Livingston to CTSS; Fire 26 on Fisher; Fire 28 on McCutcheon to CFN; Fire 31 on Alkire to CTSS; Fire 32 on Gender to CTSS; Fire 34 on Wilcox to CTSS; Police Academy to CTSS; and Police Sub 9 & Fire 4 on Winchester Pike to CTSS.

These projects link together locations that need to have fiber pathways joined together to put the fiber in service or provide the city with alternate fiber pathways to enhance circuit access.

Exercising due diligence, DoT solicited bids via the city’s construction bid portal. On August 29, 2019 at 11:00 am, two bids were received and opened. Amounts were as follows:

Summer Fiber Projects (19 locations fiber construction)
Harris and Heavener Excavating, Inc. - $912,390.03
Fishel - $1,124,032.97

DoT recommends that the award be made to Harris and Heavener Excavating, Inc. having submitted the lowest, responsive and responsible bid. With the addition of a ten percent contingency, the total expenditure being authorized by this ordinance is $1,003,629.03.

The term of the contract will be one year, effective from the date of a certified purchase order by the City Auditor’s Office.

This ordinance also authorizes an appropriation and transfer from the Special Income Tax (SIT) fund to cover a shortfall of taxable capital fund cash, pending the next bond sale. Currently, there is $663,237.10 in the Information Services Taxable Debt Fund, requiring a cash transfer from the SIT of $340,391...