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File #: 2762-2019    Version: 1
Type: Ordinance Status: Passed
File created: 10/16/2019 In control: Technology Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To authorize the Director of the Department of Technology to modify an existing contract with DevCare Solutions to add 1,560 hours, at a fixed rate of $105.00, for a total additional cost of $163,800.00 for professional staff augmentation and project management consulting services for the Department of Technology’s internal infrastructure projects and projects associated with the Department of Public Safety; to authorize the expenditure of $163,800.00 for this purpose from the Department of Technology, Information Services Division, Information Services Operating Fund. ($163,800.00)
Attachments: 1. 2762-2019EXP, 2. Devcare Additional Hours Quote
Explanation
This ordinance authorizes the Director of Technology to modify an existing contract with DevCare Solutions to provide professional staff augmentation and project management consulting services to the Department of Technology (DoT). This is needed to augment staff in support of current DoT initiatives.

The Department of Technology (DoT) recently initiated infrastructure projects (both internally and with the Department of Public Safety) requiring expert infrastructure project management and consulting services. To this end, the department solicited statements of qualification. On April 19, 2019, statements were received via the city’s procurement portal. Of the four received, DevCare Solutions was the lowest and best respondent at $105.00 per hour for these professional services. The four respondents were as follows:
DevCare Solutions: $105/hour
TSG Partners: $115/hour
Dedicated Tech Services: $139/hour
RefineM: $150/hour

Ordinance 1444-2019 passed on July 22, 2019 established PO188648 authorizing a contract with DevCare Solutions for $157,500.00, which provided 1,500 hours of consulting service at a fixed rate of $105.00 per hour with a 12 month term period, effective September 5, 2019 through September 4, 2020. This ordinance modifies that contract to add 1,560 hours, at a fixed rate of $105.00, for a total additional cost of $163,800.00. The modification starts on the date of a certified purchase order from the City Auditor’s Office and ends on September 4, 2020.

Amount of additional funds to be expended
Original Contract amount: $157,500.00
Amount of this ordinance modification: $163,800.00
Total aggregate contract: $321,300.00

Reason additional goods/services could not be foreseen
This modification will add hours to the existing contract for expert infrastructure project management and consulting services for the Public Safety infrastructure portion of the project. When Ordinance 1444-2019 was submitted for consideration, the num...

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