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File #: 2958-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/5/2019 In control: Technology Committee
On agenda: 11/25/2019 Final action: 11/27/2019
Title: To authorize the appropriation of $322,966.25 from the unappropriated balance of the Columbus City Schools (CCS) Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, to provide funding to continue the on-going VOIP telephone project, a collaborative partnership between the City of Columbus and Columbus City Schools, and to declare an emergency. ($322,966.25)
Attachments: 1. 2958-2019APP
Explanation
BACKGROUND:
This ordinance authorizes the appropriation of $322,966.25 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that Columbus City Schools (hereafter referred to as the “schools”) is providing to The City of Columbus, Department of Technology (hereafter referred to as the “city”) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.

Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone company charges, staff augmentation, etc. Reimbursed funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as reimbursements are submitted.

This appropriation of $322,966.25 will provide funding to continue implementation of the above-described VOIP project. Funds will be expended on an as-needed basis to allow for the continuation of services.

FISCAL IMPACT:
The city recently received $300,000 in reimbursement funds from the schools. This coupled with the existing cash balance in the subfund of $22,966.25 provides adequate funding to accommodate this appropriation.

EMERGENCY LEGISLATION:
Emergency action on this appropriation is requested so that funds are in place to pay outstanding invoices and to continue implementation of the VOIP project.

Title
To authorize the appropriation of $322,966.25 from the unappropriated balance of the Columbus City Schools (CCS) Telephone Services subfund, to the Depar...

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