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File #: 2963-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/5/2019 In control: Public Utilities Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Director of Public Utilities to renew and increase a contract with the Paul Peterson Company to provide Freeway Lighting & Roadway Utility Traffic Control Services for the Division of Power and to authorize the expenditure of $80,000.00 from the Electricity Operating Fund. ($80,000.00)
Attachments: 1. ORD 2963-2019 - Financial Coding - Freeway Lighting & Rdwy Utility Traffic Cntrl Svc - Renewal #1, 2. ORD 2963-2019 - Freeway Lighting & Roadway Utility Traffic Control Svc - Renewal #1 - Addt'l Info
Explanation

This legislation authorizes the Director of the Department of Public Utilities to renew and increase the Freeway Lighting & Roadway Utility Traffic Control Services contract with Paul Peterson Company in the amount of $80,000.00, for the purpose of providing single lane closures on the median lanes in both directions on the freeway system to allow City employees to replace lighting equipment.

The Department of Public Utilities publicly opened one bid on May 16, 2018. Paul Peterson Company was deemed to be the lowest, best, most responsive and responsible bid.

The original contract was for a period of one (1) year with the option to renew for three (3) additional one (1) year periods, based upon mutual agreement, availability of funding and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.

This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals.

SUPPLIER: Paul Peterson Company, FID #31-4404549, DAX #006107, Expires May 22, 2021
Paul Peterson Company does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 1 is ADD $80,000.00. Total contract amount including this modification is $160,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal and increase is to provide the additional funding necessary for the payment of services to be provided through August 26, 2020.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of s...

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