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File #: 3152-2019    Version: 1
Type: Ordinance Status: Passed
File created: 11/25/2019 In control: Finance Committee
On agenda: 12/9/2019 Final action: 12/12/2019
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Accessible Pedestrian Traffic Signals with Baldwin & Sours; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Accessible Pedestrian Traffic Signals with Baldwin & Sours Inc. The Division of Traffic Management is the sole user for traffic signals. Pedestrian crossing traffic signals are used to assist pedestrians at cross walks throughout the City. The term of the proposed option contract would be approximately three years, expiring November 30, 2022, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on November 21, 2019. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ14022). One (1) bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Baldwin & Sours Inc. CC#004700 expires 12/6/2020; All items, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Traffic Management, the sole user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires 11/30/2019.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a Universal Ter...

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