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File #: 3306-2019    Version: 1
Type: Ordinance Status: Passed
File created: 12/13/2019 In control: Finance Committee
On agenda: 1/27/2020 Final action: 1/27/2020
Title: To authorize the Finance and Management Director to issue purchase orders for industrial hardware, supplies and equipment with Grainger, SID Tool Company, and Fastenal Company from existing Cooperative State of Ohio Term Contracts established for such purpose by the State of Ohio, Department of Administrative Services Purchasing Office; and to declare an emergency.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish purchase orders for Misc. Industrial Hardware, related supplies and equipment from established State of Ohio Contracts for various agencies within the City of Columbus, STS-511, Schedule 800746 with Grainger, Schedule 800748 with SID Tool Company, dba MSC, and Schedule 800747 with Fastenal Company. These contracts were not bid but negotiated by the State of Ohio. However, it has been determined to be the most cost-effective method of obtaining these needed parts.

The current contracts for Misc. Industrial Hardware will be extended on January 31, 2020 per State Contract STS-511. These contracts are loaded into the E-Catalog system to provide City agencies an opportunity to procure the best priced hardware. Utilization of these three STS contracts will meet this vital need and provide best value for Misc.Industrial Hardware, supplies and equipment.

Ordinance number 582-1987 authorized City agencies to use State of Ohio Department of Administrative Services contracts when deemed cost effective. This ordinance asks that the Finance and Management Director be authorized to establish purchase orders of up to $100,000.00 without further Council approval for the State of Ohio STS-511 Schedule 800746, 800747 and 800748 until the contract expiration dates of January 31, 2021.

Grainger, CC# 007170 expires 3/21/2021
Sid Tool Co., CC# 000715 expires 3/26/2021
Fastenal Co., CC#07823 expires 12/17/2021

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so that the industrial hardware, supplies and equipment may be procured without interruption.

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. ...

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