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File #: 0040-2020    Version: 1
Type: Ordinance Status: Passed
File created: 12/30/2019 In control: Finance Committee
On agenda: 2/3/2020 Final action: 2/5/2020
Title: To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for automotive tires and to establish various purchase orders on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $525,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($525,000.00)
Attachments: 1. Ord 0040-2020 Legislation Template.pdf
Explanation

Background: This ordinance authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with appropriate Universal Term Contracts for tires on behalf of the Fleet Management Division, in order to repair and maintain City vehicles. All related purchase orders will be issued from a Universal Term Contract previously established by the City of Columbus, Purchasing Office. The current Universal Term Contract is with the following vendor(s):

Bob Sumerel Tire Company - CC# 31-0807676, Vendor# 004333; PA002562 expires 9/30/20

During 2020, the Fleet Management Division is budgeted to spend $700,000.00 for tires to keep the City's fleet of approximately 6,000 vehicles in operation.

Fiscal Impact: This ordinance authorizes an expenditure of $525,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for tires related to City vehicles. The Fleet Management Division expended $648,000.00 for tires in 2019 and in 2018, the Fleet Management Division expended $585,000.00 for tires.

This ordinance is contingent on the passage of the 2020 Operating Budget.

Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2020 Operating Budget is passed to ensure an uninterrupted supply of vehicle tires.

Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for automotive tires and to establish various purchase orders on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $525,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($525,000.00)

Body

WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purcha...

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