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File #: 0244-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/16/2020 In control: Finance Committee
On agenda: 2/10/2020 Final action: 2/13/2020
Title: To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Fuel Station Maintenance with Advanced Fuel Systems, Inc.
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Fuel Station Maintenance with Advanced Fuel Systems, Inc. This contract provides for parts, repairs and services needed for proper maintenance of the City’s various fuel stations.

The contract, PO064729 was established in accordance with Request for Quotation RFQ005235 and authorized under Ordinance Number 1247-2017 and will expire May 31, 2020. In accordance with the bid specifications, the City and Advanced Fuel Systems, Inc. can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be May 31, 2021.

FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management must set aside their own funding for their estimated expenditures.

Title

To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Fuel Station Maintenance with Advanced Fuel Systems, Inc.

Body

WHEREAS, the Purchasing Office entered into a Universal Term Contract for Fuel Station Maintenance for use by the Division of Fleet Management; and

WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ005235 with Advanced Fuel Systems, Inc. deemed the lowest, most responsive, responsible and best bidder, and

WHEREAS, in accordance with the bid specifications, the City and Advanced Fuel Systems, Inc. can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director to renew a Universal Term Contract with ...

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