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File #: 0341-2020    Version: 1
Type: Ordinance Status: Passed
File created: 1/28/2020 In control: Public Service & Transportation Committee
On agenda: 2/24/2020 Final action: 2/27/2020
Title: To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Ohio Valley AV, LLC utilizing an Ohio State Term Schedule for the purchase of audio/visual equipment and services, to authorize the expenditure of $78,726.25 from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($78,726.25)
Attachments: 1. ORD 0341-2020 - Financials
Explanation

1. BACKGROUND
This ordinance will authorize the Director of Finance and Management, on behalf of the Department of Public Service to establish a purchase order with Ohio Valley AV, LLC utilizing the State of Ohio, State Term Schedule Contract #800362, expiration date 9/30/2020 to purchase audio/visual equipment and installation services. This purchase is necessary to upgrade the audio/visual equipment at the Department of Public Service, Division of Infrastructure Management’s training center. The vendor will update a total of four (4) conference rooms. The current equipment is obsolete and beyond repair.
Ordinance No. 582-1987 authorized the City of Columbus to purchase from the State of Ohio cooperative purchasing contracts which may be bid or negotiated by the State.
2. FISCAL IMPACT
This is a budgeted expenditure within the Street Construction, Maintenance, and Repair Fund (Fund 2265), the upgrade is needed, and the fund has the available resources to make this purchase.

3. CONTRACT COMPLIANCE
The contract compliance number for Ohio Valley AV, LLC is CC#011717 and expires 2/3/2022.

4. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project, so materials purchases can be made at the earliest possible time.

Title

To authorize the Director of Finance and Management, on behalf of the Department of Public Service, to establish purchase orders with Ohio Valley AV, LLC utilizing an Ohio State Term Schedule for the purchase of audio/visual equipment and services, to authorize the expenditure of $78,726.25 from the Street Construction, Maintenance, and Repair Fund (Fund 2265); and to declare an emergency. ($78,726.25)

Body
WHEREAS, the Department of Public Service needs to replace obsolete audio/visual equipment at the training center; and

WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Service to establish a purchase orde...

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