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File #: 0534-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/24/2020 In control: Public Service & Transportation Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Pavement Materials & Aggregates; to authorize the expenditure of more than $100,000.00 on Universal Term Contracts used to purchase Pavement Materials and Aggregates for city roadway and alley repairs; to authorize the expenditure of up to $600,000.00 from the Street Construction, Maintenance, and Repair Fund; to authorize the expenditure of up to $600,000.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($1,200,000.00)
Attachments: 1. ORD 0534-2020 - Financials
Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate established, pending, and future Universal Term Contracts for Pavement Materials & Aggregates.

The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining and repairing the city roadway network and alleys. Most of the materials used for these repairs are purchased from Universal Term Contracts for Pavement Materials & Aggregates established by the City's Purchasing Department. This ordinance is the annual request to establish contracts/purchase orders to allow the purchase of materials needed to repair the City's roads and alleys in calendar year 2020. The Universal Term Contracts used for the purchase of the Pavement Materials & Aggregates are the following:

Asphalt Emulsions
Portland Cement, Ready Mix Concrete, Sand
Various Forms Asphalt Concrete
Crushed Limestone & Gravel Aggregate
Winter Asphalt
Crack Sealing Product

The Division of Infrastructure Management anticipates spending more than $100,000.00 on each of the above listed Universal Term Contracts. Per City Code 329.19(g), City Council approval is required expend more than $100,000.00 on a Universal Term Contract and that approval will be requested with this Ordinance.

2. FISCAL IMPACT
$600,000.00 is budgeted in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Object Class 02 (Materials and Supplies) and is needed for this purchase. $600,000.00 is budgeted in Fund 2266 (Municipal Motor Vehicle Tax Fund), Object Class 02 (Materials and Supplies) and is needed for this purchase.

3. EMERGENCY DESIGNATION
Emergency designation is requested to avoid delays in repairing critical transportation infrastructure.

Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with...

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