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File #: 0496-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/14/2020 In control: Public Utilities Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc., for the Division of Water’s Dana G. Rinehart Utilities Complex Office Renovations Project and for General Construction Projects, to authorize transfers and expenditures up to $340,200.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($340,200.00)
Attachments: 1. ORD 0496-2020 Information, 2. ORD 0496-2020 Utilization, 3. ORD 0496-2020 map - Utilities Complex, 4. ORD 0496-2020 Funding

Explanation

 

1.0 BACKGROUND:

This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).

 

Funding for this modification will be for two Division of Water projects:

 

Dana G. Rinehart Utilities Complex Office Renovations, CIP 690026-100019, CT No. 2281, in the amount of $290,200

CA-CI - General Construction, CIP 690549-100011, in the amount of $50,000

 

1.1. Amount of additional funds to be expended:  $340,200.00

Original Agreement Amount:   $449,697.77                     (PO’s not established yet)

Modification 1 (current)                     $340,200.00

Total (Orig. + Mod. 1)                     $789,897.77

 

1.2. Reasons additional goods/services could not be foreseen:  

This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.

 

1.3. Reason other procurement processes are not used: 

This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.  

 

1.4. How cost of modification was determined:

The cost of Modification No. 1 was determined by negotiations between EMH&T and the Division of Water.

 

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: 

The Dana G. Rinehart Public Utilities Complex Office Renovations Project (690026-100019) was designed following the results of the Utilities Complex Space Needs Study.  This will allow for more efficient workflow and staff placement to better utilize the existing building infrastructure.  The project will include installation of energy efficient LED lighting.  The completion of this project will allow for demolition of an older storage building to make room for construction of a new truck washout facility and materials storage building that will bring these operations into compliance with Stormwater regulations.  Since the work on the project will be performed to buildings housing DOW staff and not utilized by the public, no community meetings were held regarding this project.

 

3.0 FUTURE MODIFICATION(S):  The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.

 

4.0 CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 12/17/21 | MAJ | DAX #4939

 

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.

 

5.0 FISCAL IMPACT:  A transfer of $50,000.00 within the Water G.O. Bonds Fund, Fund No. 6006 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.

 

 

Title

 

To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc., for the Division of Water’s Dana G. Rinehart Utilities Complex Office Renovations Project and for General Construction Projects, to authorize transfers and expenditures up to $340,200.00 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget.  ($340,200.00)

 

 

Body

 

WHEREAS, Ordinance No. 0360-2020 authorized the original agreement with EMH&T for Construction Administration and Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects; and

 

WHEREAS, Modification No. 1 is needed to provide Construction Administration and Inspection Services for the Division of Water’s Dana G. Rinehart Utilities Complex Office Renovations Project and for General Construction Projects; and

 

WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc., to provide funding for the Division of Water’s Dana G. Rinehart Utilities Complex Office Renovations Project and for General Construction Projects; and

 

WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund; and

 

WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Public Utilities be and hereby is authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc., 5500 New Albany Road, Columbus, OH 43054 (FID# 31-0685594); in the amount of $340,200.00 for the Division Water’s of Dana G. Rinehart Utilities Complex Office Renovations Project and for General Construction projects; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water.

 

SECTION 2. That the transfer of $50,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.  (*There are already sufficient funds in Fund 6006, CIP 690026.)

 

SECTION 3.  That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:

 

Project ID | Project Name | Current Authority | Revised Authority | Change

P690559-100001 (carryover) | HCWP Lag. Sldg. Rmvl. | $2,557,400 | $4,110,372 | +$1,552,972 (establish authority to match cash available)

P690559-100001 (carryover) | HCWP Lag. Sldg. Rmvl. | $4,110,372 | $ 4,060,372 | -$50,000

P690549-100011 (carryover) | 2020 - 2022 CA-CI - Gen’l Constr. | $0 | $50,000 | +$50,000

 

SECTION 4. That the expenditure of $340,200.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.

 

SECTION 5.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.

 

SECTION 7.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.

 

SECTION 8.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.

 

SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.