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File #: 0518-2020    Version: 1
Type: Ordinance Status: Passed
File created: 2/20/2020 In control: Public Utilities Committee
On agenda: 3/16/2020 Final action: 3/19/2020
Title: To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; to authorize an expenditure up to $172,569.09 within the Sanitary General Obligations Bond Fund; to authorize transfers and expenditures up to $222,569.10 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($395,138.19)
Attachments: 1. ORD 0518-2020 Information, 2. ORD 0518-2020 Utilization, 3. ORD 0518-2020 E. Franklinton map, 4. ORD 0518-2020 Funding
Explanation

1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Stantec Consulting Services, Inc.

Funding for this modification will be for the following projects:

· East Franklinton Phase 1 Sewer Line Improvements, CIP 650560-100001, in the amount of $172,569.09.

· East Franklinton Phase 1 Water Line Improvements, CIP 690236-100115, in the amount of $172,569.10.

· CA-CI - General Construction, CIP 690549-10001, in the amount of $50,000.

1.1. Amount of additional funds to be expended: $395,138.19
Original Agreement Amount: $198,538.62 (PO’s not established yet)
Modification 1 (current): $395,138.19
Total (Orig. + Mod. 1) $593,676.81

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.

1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) timeframe.

1.4. How cost of modification was determined:
The cost of Modification No. 1 was determined by negotiations between Stantec and the Divisions of Sewerage and Drainage and Water.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide impro...

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