Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Plumbing Supplies with Fastenal Co., Grainger and Westwater Supply Corp. These contracts will be used City Wide throughout all Departments. Plumbing parts and supplies are used to replace, repair and build any plumbing projects and needs. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 5, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ014678). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Fastenal Co., CC#007823 expires 12/17/2021, Items# 1-5, 7-13, 16, 18, 20, 23, 25-27, 29-32, 34, 36-42, and 44-69, $1.00
Grainger, CC#007170 expires 3/4/2022, Items# 1, 2, 4, 8, 10, 13, 16-17, 21-22, 24-25, 28-29, 31, 37-39, 42, 47, 49, 60-61, and 69, $1.00
Westwater Supply Corp., CC# 006141 expires 3/17/2022, Items# 7, 9, 17-19, 23, 26-27, 30, 34, 40, 44-47, 50-53, 57-60, 63-68 and alternate manufacture of Rheem, $1.00
Total Estimated Annual Expenditure: $200,000.00 city-wide.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contracts expires on April 30, 2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recov...
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