Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021. This is being done on behalf of the Department of Public Utilities, for procurement of Accela licenses and professional services. The licenses and services are needed to implement a hydrant workflows system within the existing Accela permitting system at the Department of Public Utilities.
These services and licenses will be used by the Department of Public Utilities (DPU) to implement a Hydrant Permit workflows system within the existing Accela platform. Hydrant permits will be built out in the existing Accela Civic Platform, enabling the capture and easy retrieval of important and relevant data, such as hydrant location, maintenance schedule, contractor use, etc.
Passage of this ordinance will provide DPU access to professional services and licenses needed to implement the above-described Hydrant Permit workflows system. Previously authorized Ordinance 3031-2019, authorized payment to Accela (via Carahsoft Technology Corporation) to continue maintenance of the existing Accela system in DPU. The Hydrant Permit workflows system, authorized by this ordinance, will be built out on this existing platform. The term of this contract will be one year from the date of an approved and confirmed purchase order by the City Auditor’s Office.
EMERGENCY
Emergency action is requested to expedite authorization of this contract in order implement the above-described project in a timely manner.
FISCAL IMPACT
Funds for this procurement are budgeted and available in Public Utilities’ direct charge allocation of the Information Services operating fund.
CONTRACT COMPLIANCE
Vendor Name: Carahsoft Technology Corp
CC#: 52-2189693 Expiration Date: 6/22/2020
(DAX Vendor...
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