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File #: 1468-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/16/2020 In control: Public Utilities Committee
On agenda: 7/20/2020 Final action: 7/23/2020
Title: To authorize the Director of Finance and Management to establish a contract with Maverick Environmental Equipment for the purchase of one (1) diesel powered Windrow Turner for the Department of Public Utilities, Division of Sewerage and Drainage; and to authorize the expenditure of $332,751.12 from the Sanitary Sewer Operating Fund. ($332,751.12)
Attachments: 1. ORD 1468-2020 Financial Coding, 2. ORD 1468-2020 Information, 3. ORD#1468-2020 Rec Letter.pdf, 4. ORD#1468-2020 Director Approval.PDF, 5. ORD#1468-2020 Fleet Approval.PDF, 6. ORD#1468-2020 Bid Tab (1).pdf, 7. ORD#1468-2020 Bid Tab (2).pdf
Explanation

BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Maverick Environmental Equipment for the purchase and delivery of one (1) diesel powered Windrow Turner to be used by the Division of Sewerage and Drainage, Compost Facility. The Windrow Turner will be used by Compost personnel for mixing large rows of material in the composting process, it is used in compost applications to help keep proper moisture content, temperature and oxygen concentration. This purchase was approved by Fleet Management and will replace Brass Tag #23372.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ015356). Sixty-eight(68) bidders (5 MBE, 4 MBR, 2 F1, 2 V1 and 55 MAJ) were solicited and 6 bids were received from 4 (MAJ) bidders (Vendor# 008419 submitted 2 bids and Vendor# 032500 submitted 2 bids) and opened on April 23, 2020.

After a review of the bids, the lowest bid, an alternate bid, was submitted by Scarab International, LLLP in the amount of $329,750.92. However, they did not meet the specifications for an Engine Cover. We requested an Engine Cover and no engine cover was submitted. Also, we requested the rotor power shall be hydraulically powered, they submitted a rotor belt driven.

The second lowest bidder Maverick Environmental Equipment did meet all specifications and therefore, the Division of Sewerage and Drainage recommends an award be made to Maverick Environmental Equipment for all items in the amount of $332,751.12 as the most responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Maverick Environmental Equipment Vendor#029468 CC#81-39...

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