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File #: 1501-2020    Version: 1
Type: Ordinance Status: Passed
File created: 6/18/2020 In control: Public Utilities Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of Public Utilities to renew an existing contract with RAMA Consulting Group, Inc. for the Blueprint Columbus Community Outreach Project; to authorize the transfer within, appropriation, and the expenditure of up to $352,815.00 from the Sanitary Sewer General Obligation (G.O.) Bond Fund; and to amend the 2019 Capital Improvements Budget.($352,815.00)
Attachments: 1. ORD 1501-2020 Funding Template, 2. ORD 1501-2020 Utilization Form
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew an existing service agreement with RAMA Consulting Group, Inc. for the Blueprint Columbus Community Outreach Project, CIP 650004-100003. The services provided in the Blueprint Columbus Community Outreach project consist of supporting the implementation of Blueprint Columbus in multiple project areas. This work includes educating and informing residents about the Blueprint problems being addressed; providing adequate notification of the work being performed; advising the City regarding residents’ concerns; and providing training or additional support for contractors, City field staff and other staff as needed. Future modifications / renewals are planned.

1.1 Amount of additional funds to be expended: $ 352,815.00
Original Contract $ 467,348.04 PO180782
Renewal #1(current) $ 352,815.00
CONTRACT TOTAL $ 820,163.04

1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification/renewal and the additional services were identified in the original contract ordinance.

1.3. Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.

1.4. How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by RAMA Consulting Group and reviewed by DOSD.

2. PROJECT TIMELINE: This renewal is year 2 of a two year contract. The active Blueprint Neighborhoods targeted for Outreach during this contract year are: Clintonville 1, North Linden 1, Hilltop 1, Hilltop 4, Miller Kelton, 5th x Northwest, and Clintonville 3.

3. EMERGENCY DESIGNATION: An emergency d...

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