Explanation
BACKGROUND
This legislation authorizes re-establishment of funds for a contract authorized and funded under ordinance 1667-2018. Ordinance 1667-2018, passed by Council on June 25, 2018, authorized the Director of the Department of Development to enter into a grant agreement with the Human Services Chamber (HSC) of Franklin County in an amount up to $50,000.00. A grant agreement was executed (PO152810) and the first payment was made thereafter.
When the first payment was made in early 2019, an error was made in the accounting system that resulted in two payments of $25,000.00 each being processed and mailed to HSC for the first invoice. When the overpayment payment was returned, we inadvertently did not reestablish the purchase order at that time. The second invoice was received in 2020. Upon processing of the second invoice, it was discovered that all funds had been relieved from the purchase order because of the error made in 2019. Because fiscal year 2019 has been closed, new funding needs to be established to pay the second invoice in the amount of $25,000.00.
Emergency action is requested to reestablish funding in order to make payment as soon as possible per the original grant agreement.
FISCAL IMPACT
Funding is available in the amount of $25,000.00 in the Neighborhood Economic Development Fund (Fund 2237).
Title
To authorize the appropriation and expenditure of $25,000.00 from the Neighborhood Economic Development fund; to authorize payment to the Human Services Chamber for unpaid services under contract PO152810 in an amount up to $25,000.00; and to declare an emergency. ($25,000.00)
Body
WHEREAS, Ordinance 1667-2018, passed by Council on June 25, 2018, authorized the Director of the Department of Development to enter into a grant agreement with the Human Services Chamber (HSC) of Franklin County in an amount up to $50,000.00; and
WHEREAS, an error was made processing the first invoice resulting in overpayment to HSC in 2019; a...
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