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File #: 1677-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services in accordance with sole source provisions of Columbus City Code; and to authorize the expenditure of $61,800.00 from the Department of Technology, Information Services Operating Fund. ($61,800.00)
Attachments: 1. 1677-2020 EXP, 2. City of Columbus Proposal for Services for Oct 1 2020 to Sep 30 2021 (2), 3. Sole Source Form Ord. No. 1677-2020, 4. Matrix Sole Source letter 2020-2021 (1)
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to enter into a contract with Matrix Pointe Software, LLC for maintenance and support services for the City Attorney’s MatrixProsecutor software system. The original agreement (EL017301) was authorized by ordinance 1028-2015, passed May 15, 2015. The most recent contract was authorized under the authority of Ordinance No. 1503-2019, passed by the Columbus City Council on July 1, 2019, through purchase order PO195643. The coverage term period of this 2020-2021 contract agreement is from October 1, 2020 to September 30, 2021, in the amount of $61,800.00.

The MatrixProsecutor software system is a web-based, comprehensive prosecutor case management system that the City Attorney's office uses to automate processing and store information related to legal matters assigned to their office. It provides prosecutors with a single solution that meets all case and workflow requirements from case intake through appeal. The system automates the key functions of the prosecutor’s office enabling prosecuting attorneys and support staff to be more effective and efficient. MatrixProsecutor provides integration across the entire justice system increasing productivity, decreasing operating costs, and accelerating timely case disposition.

This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329. Per the vendor's attached sole source letter, Matrix Pointe Software, LLC is the developer and sole provider of Matrix Software and services.

FISCAL IMPACT:
In 2018 and 2019 the Department of Technology legislated $61,800.00 respectively for the purchase of maintenance and support services associated with the case management system with Matrix Pointe Software, LLC. This ordinance (2020) is for maintenance and support services at a cost of $61,800.00. Funds have been ...

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