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File #: 1757-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/16/2020 In control: Technology Committee
On agenda: 7/27/2020 Final action: 7/30/2020
Title: To authorize the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC, to acquire hardware, software and software licenses, and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; to waive the competitive bidding provisions of Columbus City Codes; to authorize the expenditure of $478,265.40 for the above stated purpose, and to declare an emergency. ($478,265.40)
Attachments: 1. CDW Gov't cover page, 2. Columbus - PA 5220 FINAL- 07.13.20, 3. Columbus - PA 5220 Implementation 07.13.20, 4. 1757-2020EXP, 5. 1757-2020Bid Waiver

Explanation

This legislation authorizes the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), for the acquisition of hardware; software and licensing; and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform using Ohio State Term Schedule STS033-534605 with CDW Government. This schedule has an expiration date of 10/30/2023. This acquisition is being done as part of the overall enterprise system upgrades. The contract term period for the professional services to undertake the migration will be one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office. The contract term period for the software/hardware maintenance and support services starts on the project "go-live date" which is not known at this time.

 

This ordinance also authorizes the expenditure of $478,265.40 for the above stated purpose.

 

Finally, this ordinance authorizes a waiver of the competitive bidding provisions of Columbus City Codes.

 

Contract Compliance: CDW Government LLC: CC#-364230110. Expires- 2-12-2022

DAX Vendor #: 007352

 

Emergency Designation: This legislation is to be considered an emergency measure to facilitate the immediate acquisition of the goods and services noted above, so that important services can continue without interruption.

 

FISCAL IMPACT: This ordinance authorizes the expenditure of $478,265.40 from existing appropriation and cash within the Information Services Capital Improvement Fund.

 

Title

To authorize the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC, to acquire hardware, software and software licenses, and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; to waive the competitive bidding provisions of Columbus City Codes; to authorize the expenditure of $478,265.40 for the above stated purpose, and to declare an emergency. ($478,265.40)

 

Body

WHEREAS, the Department of Technology has a need to acquire hardware, software and software licenses, and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; and

 

WHEREAS, this ordinance authorizes the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC to acquire hardware, software and software licenses, and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform; and

WHEREAS, the contract term period for the abovementioned professional services is one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office and one year from the project “go-live” date for the software/hardware maintenance and support services, which is not known at this time; and

 

WHEREAS, the Department of Technology requests waiver of relevant sections of Columbus City Codes pertaining to competitive bidding requirements in order to pursue the above-described actions; and

 

WHEREAS, this ordinance also authorizes the expenditure of $478,265.40 for the above-mentioned purpose; and 

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order/contract on behalf of the Department of Technology (DoT), with CDW Government, LLC to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution so that important services can continue without interruption, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

SECTION 1.                      That the Finance and Management Director is hereby authorized to establish a purchase order/contract on behalf of the Department of Technology (DoT), using Ohio State Term Schedule STS033-534605 with CDW Government, LLC, for the acquisition of hardware; software and licensing; and professional services to migrate the city’s current Cisco ASA and Juniper SRX 4100 platforms to a security solution leveraging the Palo Alto security platform.

SECTION 2. That the term period for the abovementioned professional services is one year, starting on the date of a confirmed/certified purchase order by the Columbus City Auditor's Office and one year from the project “go-live” date for the software/hardware maintenance and support services, which is not known at this time

SECTION 3. That the expenditure of $478,265.40, or so much thereof as may be necessary, is hereby authorized for the above stated purpose from the Information Services Capital Improvement Fund, per the accounting codes in the attachment to this ordinance. (See 1757-2020EXP)

 

SECTION 4. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329 and such provisions are hereby waived.

 

SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance

 

SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.

 

SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.