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File #: 1835-2020    Version: 1
Type: Ordinance Status: Passed
File created: 7/29/2020 In control: Finance Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Meyer Spreader Parts with Excenture Business Solutions, and to declare an emergency.
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Meyer Spreader Parts with Excenture Business Solutions. This contract provides for Meyer Spreader Parts used by the Division of Fleet Management to repair City salt-spreader vehicles.

The contract, PO136045 was established in accordance with Request for Quotation RFQ009285 and authorized under Ordinance Number 1941-2018 and will expire October 31, 2020. In accordance with the bid specifications, the City and Excenture Business Solutions can renew the contract for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be October 31, 2021.

EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on October 31, 2020.

FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management, Division of Fleet Management must set aside their own funding for their estimated expenditures.

Title

To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Meyer Spreader Parts with Excenture Business Solutions, and to declare an emergency.

Body

WHEREAS, the Purchasing Office entered into a Universal Term Contract for Meyer Spreader Parts for use by the Division of Fleet Management; and

WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ009285 with Excenture Business Solutions deemed the lowest, most responsive, responsible and best bidder, and

WHEREAS, in accordance with the bid specifications, the City and Excenture Business Solutions can renew the contract for an additional one year period, subject to mutual agreement and approval of pro...

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