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File #: 2006-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/1/2020 In control: Public Service & Transportation Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To amend the 2019 Capital Improvement Budget; to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with E. P. Ferris in connection with the Roadway - Sullivant Avenue - Hague to I70 project; to authorize the expenditure of up to $340,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($340,000.00)
Attachments: 1. ORD 2006-2020 Accounting Template
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with E. P. Ferris & Associates for design of the Roadway - Sullivant Avenue - Hague to I70 project.
Ordinance 0675-2020 authorized the Director of Public Service to enter into a professional services contract with E. P. Ferris & Associates for the Roadway - Sullivant Avenue - Hague to I70 project. The intent of the contract is to provide design services for improvements to Sullivant Avenue from Hague Avenue to I70 including but not limited to: the replacement of traffic signals between (and excluding) Hague and I70, improvements to street lighting, and the creation of curb extensions/bumpouts at select intersections.

This is a planned modification needed to add funds to finish detailed design for the project. The original contract amount of $500,000.00 was established so preliminary design work could begin as quickly as possible. Preliminary design needed to be completed to determine how much it would cost to finish designing the project. An additional $340,000.00 is needed to produce the final detailed design for the project.

The original contract amount: $500,000.00 (PO221257, Ord. 0675-2020)
The total of Modification No. 1: $340,000.00 (This Ordinance)
The contract amount including all modifications: $840,000.00

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E. P. Ferris & Associates.

3. CONTRACT COMPLIANCE
The contract compliance number for E. P. Ferris & Associates is CC004823 and expires 05/08/2021.

4. FISCAL IMPACT
Funding in the amount of $340,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary to align budget authority with the proper project. A transfer of cash and ...

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