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File #: 2020-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/2/2020 In control: Finance Committee
On agenda: 9/14/2020 Final action: 9/17/2020
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Attachments: 1. Southeastern SS Letters 2020.pdf, 2. Southeastern SS Form.pdf
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. The Division of Fleet Management is the primary user for Southeastern Equipment OEM Parts and Services. Southeastern Equipment OEM Parts and Services are used to repair City vehicles. Southeastern Equipment Company, Inc. is the sole source for Bomag, Carlton, Case, Eager Beaver, Etnyre, Gradall, KM, Kobelco, Mauldin, Schwarze, Superior Broom and Vacall parts and services as they are the only local distributor and authorized service provider for these specific manufacturers. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2023, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

Southeastern Equipment Company, Inc., CC# 006684 expires 3/5/2022, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Fleet Management, the primary user

Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure because the current contract expires October 31, 2020.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.

Title

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Southeastern Equipment OEM Parts and Services with Southeastern Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; to au...

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