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File #: 2143-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/17/2020 In control: Criminal Justice & Judiciary Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Municipal Court Clerk to enter into contract with CourtView Justice Solution, Inc. for the purchase of software maintenance, support and professional services in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $272,925.00 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($272,925.00)
Attachments: 1. CourtView Sole Source Letter, 2. CourtView Sole Source -2143-2020, 3. CourtView M & S Quote, 4. CourtView Conversion Quote, 5. CourtView E-Portal Quote, 6. 2143-2020 CourtView
Explanation

Background:
Ordinance 1068-2019 authorized the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a fifty-four (54) month contract, with one (1) twelve (12) month renewal option with CourtView Justice Solutions, Inc., d/b/a Equivant (CourtView Justice Solution, Inc.) for the purchase of software maintenance, support, and professional services for the Franklin County Municipal Court Case Management System.

This legislation authorizes the Municipal Court Clerk to enter into the next twelve months of a fifty-four (54) month contract with CourtView Justice Solutions, Inc., for the purchase of software maintenance and support services ($239,773.00), and to modify the contract for the purchase of additional professional services to convert Word Perfect forms into Microsoft Word forms ($13,338.00) and to purchase of an electronic-filing portal (“E-Filing Portal) ($19,814.00) license and services, totaling: $272,925.00 for the Franklin County Municipal Court Case Management System and Electronic Filing (“E-Filing”) of documents.

Bid Information:
Pricing was negotiated with CourtView Justice Solutions, Inc.

CourtView Justice Solutions, Inc. is the sole source supplier of CourtView software, maintenance and support services. The case management system is proprietary in nature; therefore, this legislation is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

Contract Compliance Number: 46-0521050
Expiration Date: 4/24/2021
Vendor Number: 008460

Contracts:
Ordinance: 1068-2019: $113,003.50; PO173301
Ordinance: 2298-2019: $232,788.00; PO195720
Ordinance: 2909-2019: $36,504.00; PO204000 & PO204037
Ordinance: 1002-2020: $83,135.00; PO244318
Ordinance: 2143-2020: $272,925.00
Total Amount: $738,355.50

Modification:

1. Amount of additional funds to be expended under this contract modification: $272,925.00

2. Reason additional goods and servic...

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