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File #: 2382-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/15/2020 In control: Public Service & Transportation Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To appropriate funds within the Federal Transportation Grant Fund and the Transportation Grant Fund; to authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway project; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bond Fund, the Federal Transportation Grant Fund, and the Transportation Grants Fund for the project; and to declare an emergency. ($200,000.00)
Attachments: 1. ORD 2382-2020 Accounting Template
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project in an amount up to $200,000.00.
Ordinance 0071-2019 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project and to provide for construction administration and inspection services. The contract work includes the widening of Polaris Parkway, the addition of turn lanes at Olde Worthington Road and Orion Place, and the construction of a two-lane roundabout. Other improvements include traffic signal replacement, sidewalk, shared-use paths, a retaining wall, and street lighting.

The amount for this modification is $200,000.00. The contract was bid with a 10% contingency amount. Due to the large dollar amount of the contract, a 10% contingency was thought to be more than would be needed so the contingency amount in the ordinance and the contract was reduced to 8%. Extra costs related to utility relocations and correcting unanticipated problems during construction have used up the contingency funds. Adding these funds will put the contingency close to the usual 10% used by the Department of Public Service for construction projects. This additional funding is needed to finish landscaping, the installation of raised pavement markers, monument installation, and other such work as may be necessary to complete the contract.

The original contract amount, no inspection: $11,821,635.94 (PO156238, Ord. 0071-2019)
The total of Modification No. 1, no inspection: $200,000.00 (This Ordinance)
The contract amount including all modifications: $12,021,635.94

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