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File #: 2403-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/19/2020 In control: Technology Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the modification, extension and use of any remaining funds/unspent balances on existing and current purchase orders PO173607 and PO200555 with CDW Government, LLC, and to declare an emergency.
Explanation
This ordinance authorizes the modification and extension of existing purchase orders PO173607 and PO200555, and any existing balances thereon ($17,855.00 and $49,434.10 as of October 19, 2020, respectively). These purchase orders are with CDW Government, LLC for expert Cisco Engineering services for various city technology projects and for projects associated with Columbus City Schools.

The original contract was established via purchase order PO149133 with a term of 12-12-18 to 12-11-19, and had two one-year renewal options. The initial contract structure was such that funds were divided among various positions and service offerings, thereby limiting the department's flexibility. To address this, ordinance 0250-2019 was passed by City Council on January 28, 2019 authorizing a change order to better align the funds/hours with the needs of the department. No additional moneys or hours were associated with passage with this ordinance, nor was the term of the contract extended.

Following passage of ordinance 0250-2019, ordinances 1084-2019 and 3119-2019 added funds to the contract and renewed to extend it as well as previously established purchase orders, through December 11, 2020, respectively.

With passage of this ordinance, previously established purchase orders PO173607 and PO200555 will be modified and extended again, for a period of one year from their current expiration date of December 11, 2020. Thus, existing balances available on purchase orders PO173607 and PO200555 (($17,855.00 and $49,434.10 as of October 19, 2020, respectively) will be available for use until December 11, 2021.

No additional funds are associated with passage of this ordinance.

CONTRACT COMPLIANCE NO.
Vendor Name: CDW Government, LLC
FID #: 36-4230110, Expires: 2-12-2022
DAX Vendor Acct. #: 007352

EMERGENCY
Emergency action is requested to ensure that the abovementioned purchase orders are extended prior to their expiration dates.

FISCAL IMPACT
This ordinance authorize...

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