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File #: 2401-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/19/2020 In control: Technology Committee
On agenda: 11/16/2020 Final action: 11/19/2020
Title: To authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Veritas Netback and Perpetual NetBackup Platform Base software licensing maintenance and support; to authorize the expenditure of $572,365.95 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($572,365.95)
Attachments: 1. COC_Compliance_Q11245, 2. COC_Q10859 COC_Veritas NetBackup Renewal, 3. 2401-2020 EXP
Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for the Veritas NetBackup ($234,249.27) and the NetBackup Platform Base ($338,116.68) software licensing maintenance and support services, at a total cost of $572,365.95 for the coverage term period from January 01, 2021 through December 31, 2021. The Veritas NetBackup software licenses and maintenance and support were originally procured through solicitation number RFQ010593 and included options to renew for two (2) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the second renewal option. The Network Backup system works in conjunction with the City's current infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires). The total cost of this ordinance is $572,365.95 for the Veritas NetBackup and NetBackup Platform Base software licensing and maintenance and support services.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date in 2020.

FISCAL IMPACT:
In 2018 and 2019, the Department of Technology legislated $381,197.50 and $293,009.00 respectively for Veritas NetBackup software licensing maintenance and support. The 2020 total cost of this ordinance is $572,365.95. The cost of this contract is available within the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE NUMBER:

Vendor Name: Brown Enterprise Solutions, LLC; CC...

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