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File #: 2541-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/4/2020 In control: Public Safety Committee
On agenda: 12/7/2020 Final action: 12/11/2020
Title: To authorize the Director of the Department of Public Safety to modify the present contract with Helicopter Minuit-Men for additional funds for helicopter maintenance services, and to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of helicopter fuel; to authorize an expenditure of $425,000.00 from the General Fund. ($425,000.00)
Attachments: 1. Accounting Codes for Helicopter Maintenance, 2. Accounting Codes for Helicopter fuel
Explanation

BACKGROUND: This ordinance authorizes additional helicopter maintenance with Minuit-Men Inc. and the purchase of jet fuel for use by the helicopters from Arrow Energy. The Division of Police needs to modify the current contract with Helicopter Minuit-Men, Inc., PO226981, which was executed on May 18, 2020. The modification will allow for additional funds for helicopter maintenance services for the Division of Police. Funds were initially encumbered in the amount of $898,666.00. An additional $365,000.00 is needed for services through the remainder of the year and for the months of January and February, 2021 resulting in a total of $1,263,666.00 for the fiscal year of 2020. This ordinance also authorizes the Finance and Management Director to purchase additional jet fuel with Arrow Emergency to purchase jet "A" fuel for the helicopters based on the current universal term contract. This purchase of jet fuel will permit the helicopters to continue full operations through February 2021.

CONTRACT COMPLIANCE NUMBER: Helicopter Minuit-Men's CC004181 expires on 11/26/2020, Arrow Energy's CC007603, expires 5/9/2021

FISCAL IMPACT: This ordinance authorizes the modification of the current contract with Helicopter Minuit-Men for additional funds in the amount of $365,000.00 for continued helicopter maintenance services and for the purchase of helicopter fuel of $60,000.00 to continue operations into the first quarter of next year.

Title

To authorize the Director of the Department of Public Safety to modify the present contract with Helicopter Minuit-Men for additional funds for helicopter maintenance services, and to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance to Arrow Energy, Inc. for the purchase of helicopter fuel; to authorize an expenditure of $425,000.00 from the General Fund. ($425,000.00)

Body

WHEREAS, the Division of Police has a need for continued heli...

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