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File #: 2675-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/13/2020 In control: Public Safety Committee
On agenda: 12/7/2020 Final action: 12/11/2020
Title: To authorize the Director of Public Safety to enter into a contract with CareWorks Managed Care Services Inc. for the Division of Police, for the purpose of processing, negotiating, and auditing prisoner medical claims; and to authorize the expenditure of $86,100.00 from the General Fund. ($86,100.00)
Attachments: 1. 20-21 wellcomp
Explanation

BACKGROUND: This ordinance authorizes the Public Safety Director to enter into a contract with CareWorks Managed Care Services Inc in the amount of $86,100.00 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City’s Request for Proposal included: processing, negotiating, and auditing prisoner medical claims.

The specifications within the RFQ allowed for the option of three (3), one (1) year renewals. Consequently, the term of the contract could potentially be four (4) years. The annual cost for the renewals will be based on a fee schedule established in the RFQ. This is the first renewal of the optional 3 renewals.

BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, RFQ013151, opened on September 9, 2019. Only one response was received. The committee recommended CareWorks Managed Care Services Inc. as the vendor to award the contract. The proposal specifications stated that this contract could be renewed for three additional one year terms.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

FISCAL IMPACT: This ordinance authorizes an expenditure of $86,100.00 from the 2020 General Fund Budget for processing prisoner medical claims for the Division of Police. Funds are available in the Division's 2020 General Fund Budget. In 2019, $84,000 was encumbered and /or spent; in 2018, $85,232.70 was spent.

CONTRACT COMPLIANCE: CC022808 expired on 12/14/2019. The vendor will be contract compliant by the time Council reads the ordinance.

Title

To authorize the Director of Public Safety to enter into a contract with CareWorks Managed Care Services Inc. for the Division of Pol...

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