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File #: 0038-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/5/2021 In control: Public Utilities Committee
On agenda: 2/1/2021 Final action: 2/5/2021
Title: To authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates, Inc. for a Division of Sewerage & Drainage project, Center Large Diameter Rehabilitation Project; to authorize an expenditure up to $1,523,581.11 within the Sanitary Sewer General Obligation Bond Fund; and to amend the 2020 Capital Improvements Budget. ($1,523,581.11)
Attachments: 1. ORD 0038-2020 Funding Template, 2. ORD 0038-2021 Utilization
Explanation

1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Inspection Services agreement with H. R. Gray & Associates Inc. for the following Division of Sewerage & Drainage, Center Large Diameter Rehabilitation Project CIP #650725-100009.

1.1. Amount of additional funds to be expended: $1,523,581.11

Original Agreement Amount: $ 167,845.34
Modification 1: $ 979,361.67
Modification 2: $ 711,543.64
Modification 3: $ 255,437.69
Modification 4 (current): $1,523,581.11
Total (Orig. + all mods) $3,637,769.45

1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0787-2020.

1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration and inspection services for construction projects that bid during the three year (2020-2022) time frame.

1.4. How cost of modification was determined:
The cost of Modification No. 4 was determined by negotiations between H.R. Gray & Associates and the Division of Sewerage & Drainage.

2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:

Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure.
The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other
projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.

3.0 FUTURE MODIFICATION(S): The Department anticipates requesti...

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