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File #: 0178-2021    Version: 1
Type: Ordinance Status: Passed
File created: 1/20/2021 In control: Technology Committee
On agenda: 2/1/2021 Final action: 2/5/2021
Title: To authorize the appropriation of $325,402.83 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, Telephone Services subfund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with AT&T for data services; to authorize the expenditure of $76,800.00 for the above-described purpose to continue the City of Columbus, Columbus City Schools Voice-over-Internet-Protocol (VOIP) telephone project and to declare an emergency. ($325,402.83)
Attachments: 1. 0178-2021EXP
Explanation
This ordinance authorizes the appropriation of $325,402.83 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that CCS has provided to the City of Columbus, Department of Technology (DoT) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.

Per ordinance 2557-2017 (and all exhibits) passed by City Council on October 30, 2017, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone and data charges, staff augmentation, etc. The funds are deposited into a special subfund, created expressly to account for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as funds are received by the city.

This ordinance also authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services.

CONTRACT COMPLIANCE:
AT&T: CC#-340436390, expires 1-7-21; DAX #-006413

FISCAL IMPACT:
There is currently an unencumbered cash balance of $ 325,402.83 in the Information Services Operating Fund, Columbus City Schools Telephone Services subfund. This amount is the combination of a small cash carryover into 2020 and the $325,081.83 submitted by CCS late in 2020. As such, there is a sum of $ 325,402.83 in cash available for appropriation.

EMERGENCY LEGISLATION:
DoT requests emergency action on thi...

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