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File #: 0647-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/8/2021 In control: Finance Committee
On agenda: 3/22/2021 Final action: 3/25/2021
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Crack Sealing Product with DJL Material & Supply Inc. and ThorWorks Industries Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Crack Sealing Product with DJL Material & Supply Inc. and ThorWorks Industries Inc. The Division of Infrastructure Management is the sole user for crack sealant. Crack Sealant is used by the Department of Public Service/Division of Infrastructure Management for repairs to asphalt throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 4, 2021. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ017625). Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

DJL Material & Supply, CC#006614 expires 6/4/2022, Items #1 & 2, $1.00
ThorWorks Industries, CC#030479 expires 2/11/023, Item#3, $1.00
Total Estimated Annual Expenditure: $50.000.00, Division of Infrastructure Management, the sole user

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because without it the current contract expires on 4/30/2021.

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their ...

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