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File #: 0653-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/8/2021 In control: Technology Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements and Ohio State Term Schedule (STS) Master Service Agreement with AT&T for data transport services, Centrex services, communication circuits, local telephone services, and the MDA savings agreement; to authorize the expenditure of $273,096.00 from the Department of Technology, Information Services Division, Information Services Operating Fund and the Department of Technology, Information Services Operating fund - direct charge budget; and to declare an emergency. ($273,096.00)
Attachments: 1. 0653-2021 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/ Purchase Agreements and Ohio STS with AT&T for various communication services; and to authorize the expenditure of $273,096.00. The contracts to be established from universal term contracts/purchase agreements:

AT&T Centrex Services PA000809 (COM56-Centrex-01)
AT&T Data Services PA000901 (COM58-Data-01)
AT&T State Contract PA001671

The Department of Technology has a need for funding of these services that will exceed $100,000.00 in the current fiscal year. The funding provided by this ordinance, in accordance with the terms and conditions established within the original contracts, will cover charges associated with data and Centrex connectivity services, communication circuits, local telephone services, and the MDA savings agreement.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: AT&T CC#/FID#: 34 - 0436390 Expiration Date: 3/31/2021
City Account DAX Vendor Number: 006413


EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.


FISCAL IMPACT:
In the years 2019 and 2020, The Department of Technology (DoT) legislated $269,000.00 and $232,000.00 respectively for each year. This legislation (2021) will establish funding in the amount of $30,000.00 for services associated with Gigaman, $150,000.00 for services associated with data services, $89,640.00 for Centrex and telephone services, and an additional $3,456.00 for services. The total amount to be expended is $273,096.00. Funds are budgeted with the Department of Technology, Information Services Division, Information Services Operating fund and the Department of Technology, Information Services Operating fund - direct charge budget.

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