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File #: 0823-2021    Version: 1
Type: Ordinance Status: Passed
File created: 3/25/2021 In control: Technology Committee
On agenda: 3/29/2021 Final action: 4/1/2021
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016 for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA) for the Department of Technology and various other city agencies; to authorize the expenditure of $108,191.36 for the above-describe purpose, and to declare an emergency. ($108,191.36)
Attachments: 1. MCSA0016 Carahsoft Technology Renewal to 063021, 2. Adobe State Contract approval from Sean Fouts 02_16_2021, 3. LGA Terms 2021, 4. Brown Ent COC_Q12995 Adobe LGA VIP Renewal 03_24_21, 5. 0823-2021EXP
Explanation
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with Brown Enterprise Solutions, LLC, utilizing State Master Cloud Service Agreement -- MCSA0016, with the understanding that the State is intent on extending the agreement through June 29, 2021, for the procurement of various Adobe software application products through a Large Government Agency agreement (LGA).
Adobe has historically focused upon the creation of multimedia and creativity software products, with a more recent foray towards digital marketing software. Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat, the Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications.
Several city agencies benefit from the use the Adobe products and the above-described Master Cloud Service Agreement, including, but not limited to Building and Zoning Services, Health, Public Service and Public Utilities. Purchasing Office approval for use of the Master Cloud Agreement was given, via email, on February 16, 2021.
In accordance with current city policy, three bids were solicited via the Carahsoft Technology Corp. state managed contract. Bid were received from Brown Enterprise Solutions, LLC and Software House International. Digitek, the only other provider of these products on this contract, did not respond, and was deemed non-responsive. DoT recommends that the bid be awarded to Brown Enterprise Solutions in the amount of $108,191.36.
The one-year term of this contract/purchase order runs from March 30, 2021 to March 29, 2022.
This ordinance also authorizes the expenditure of $108,191.36 for the purchase of the above-described Adobe products.
FISCAL IMPACT:
The $108,191.36 requested for this purchase order is available and bu...

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