Explanation
BACKGROUND: The Department of Finance and Management desires to enter into an Intergovernmental Agreement, as permitted under Ohio Revised Code Section 9.482, with other political subdivisions for technology disposal services as part of the City's commitment to shared regional cooperation.
This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase technology disposal services with Columbus Micro Systems, Inc. The Department of Technology is the primary user for technology disposal. Monitors, hard drives, and keyboards are disposed of securely in an environmentally responsible manner. The term of the proposed option contract would be approximately three (3) years, expiring February 15, 2024, with the option to renew for two (2) additional one year terms. Solid Waste Authority of Central Ohio (SWACO) opened formal bids on August 12, 2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as selected by SWACO:
Columbus Micro Systems, Inc., CC# 035083 expires March 4, 2023, All services, $1.00
Total Estimated Annual Expenditure: $0, component value offsets disposal charges incurred by the Department of Technology, the primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the City needs responsible disposal of obsolete technology items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. Department of Technology and cit...
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